Rules for Member Data Use
Purpose of submission:
Please choose one of the options A-C
A: Change or Add FTP Account Holder.
B: Change or Add Targeted Account
C: Add a One-Time Use Request
Rules for Region, Section, and Branch Membership Database Use
Option A and B only
Change Account Holder
Add Account Holder
By clicking each box below, you confirm that you understand and agree to comply with these terms
1: ASCE membership data is the sole property of ASCE. ASCE at all times retains exclusive ownership rights of all data. Membership data must be held secure and in strict confidence and may not be shared with anyone, in whole or in part, except as expressly authorized herein. It is to be used only for official ASCE Region, Section and/or Branch business.
I have read and understand item 1.
2: This data should never be duplicated/transferred/copied/scanned/keyed/reused/provided/sold to nonmembers or distributed for any purpose other than official ASCE business. In the event that the authorized use requires the creation of a print or electronic copy of this data (in whole or in part), Requestor agrees to promptly destroy any and all copies upon completion of the authorized use.
I have read and understand item 2.
OPTION B only - Read additional information if submitting as a Targeted Account Holder.
2 a) Access to the membership database for the Region, Section and/or Branch is authorized solely for TARGETED DATA (i.e. monthly new member reports and/or dropped member reports).
I have read and understand item 2a.
OPTION C only - Read additional information if submitting as a One-Time Use Request
2a) Access to the membership database for the Region, Section and/or Branch is authorized solely for a ONE TIME USE report request.
I have read and understand item 2a.
3: ASCE will provide specific membership data to the Regions, Sections, and Branches to conduct the typical business of the Region, Section and or Branch. Questions regarding appropriate mailings or use of lists should be directed to Marcia Boyd at 1 800 548 2723, ext. 6152.
a) Examples of “typical business” include but are not limited to: sending newsletters to Region, Section and/or Branch members, marketing Region, Section and/or Branch services and products, informing members of Region, Section and/or Branch Board actions, networking, etc.
b) Examples of “atypical business” include but are not limited to: giving/selling/bartering the list to anyone outside the Region, Section and/or Branch for any reason, providing the lists to individuals for direct mailings relating to an ASCE election, sending information that conflicts with ASCE Policy Statements, etc.
I have read and understand item 3.
4: The Region, Section and/or Branch shall not use ASCE’s name, emblem or logo to promote any unofficial/inappropriate product or program.
I have read and understand item 4.
5: The Region, Section and/or Branch must not use membership data that is older than thirty days.
I have read and understand item 5.
6: The username and password assigned shall be for use solely by the person listed on this form and may not be shared with any other person for any reason. Membership data is to be downloaded only by the person listed on this form as recipient of membership data. The signor assumes the responsibility of proper use of the information contained in the database, as stipulated in these rules. Information contained in the database may be shared with other Region, Section and/or Branch officers of the subscribing Region, Section and/or Branch provided they are cognizant of and adhere to these rules.
I have read and understand item 6.
7: When distributing electronic mails to multiple ASCE members the sender must protect the privacy of those addresses by placing the addresses in the blind carbon copy (“Bcc…”) field of the email address form.
I have read and understand item 7.
8: ASCE shall not be liable for any damages or loss sustained as a result of the use or nonuse of the Records.
I have read and understand item 8.
9: The Region, Section and/or Branch shall assume sole responsibility for any liability from any third party claim arising from or in connection with any violation of these rules by the Region, Section and/or Branch; or from any negligence or misconduct by the Region, Section and/or Branch and its agents or representatives in connection with the use of this list.
I read and understand item 9.
I agree to comply with the Rules for Region, Section, and Branch Records Use as listed above.
Region (if known)
Branch name (if applicable)
Contact Dan Wilson at 703-295-6121 or by e-mail at firstname.lastname@example.org
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